Staff Services Manager Iii
Job Description
Fast-Paced Role
Position: Staff Services Manager Iii
Company: State Controller’s Office
Company: State Controller’s Office
Job Brief
With general direction provided by the assistant division chief, administration (cea level a), the contract officer is responsible for the administration of the department’s contracts and procurement office.
Salary Detail
$9,572 – $10,867 a month
Experience
Career Highlights and Milestones is required
Job Detail
- Develops an understanding of all program functions in order to formulate department-wide contract and procurement policy and coordinates processes across divisions. Oversees the acquisition the development and execution of Service Contracts, Procurement, IT Project acquisitions, and Supplier Diversity, utilizing staff located in each program area. Manages, directs, and coordinates the activities of a core group of specialized technical staff responsible for oversight of multiple units that perform critical workload with a department wide and statewide impact.
- These critical activities include interpreting and applying all pertinent Public Contract Code, State Contracting Manual, State Administrative Manual, and any externally imposed contracting and procurement mandates and directives. developing and monitoring adherence to all departmental related policies, procedures, and guidelines. ensuring revisions to the SCO’s contracting and procurement manual are accurate, timely, and properly communicate. and providing consultation services to Executive level staff and departmental leadership. Oversee the Supplier Diversity Program, in collaboration with the Staff Services Manager II, providing direction for the annual efforts based on input from Executive and departmental leadership. Conducts the more complex and sensitive special projects and assignments related to the Office work, and manages all other special projects assigned to the unit. The position is responsible for collaborating with all Administration and SCO Division staff, disseminating policies and guidelines timely, and ensuring they receive the necessary training and resources. This position is responsible for partnering with Budget Office and Departmental Accounting Office leadership to provide fiscal oversight of all SCO funding.
- Advises departmental management on all contract and procurement matters affecting the SCO. This includes preparing status reports and updates for project management. Also responsible for developing and managing documentation needed to meet administrative and contractual reporting requirements.
- Develop, augment, and review policies and procedures for Contract and Procurement operations that are consistent with applicable rules/laws, as well as the Controller’s constitutional and statutory responsibilities.
- Encourages a teamwork approach among staff to ensure cross training and staff development occurs. Fosters a culture of collaboration, focused on the development and review of system requirements, training, re-engineering, change management, communication and other activities. Coach’s employees in achieving their daily work and professional development goals. Provides timely and constructive feedback to employees on their work performance and works with employees to develop and achieve their annual individual development plan goals. Take appropriate corrective actions, as necessary. Develop and takes appropriate steps to implement an approved succession plan for the Contract and Procurement Office.
- Serves as the primary contact with control agencies on contract and procurement related issues and demonstrates advanced knowledge of the State of California’s applicable processes and requirements. You will find additional information about the job in the Duty Statement. Working Conditions This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit’s light rail and bus systems, with convenient access to I-5, I-80, US 50 US 99. This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller’s Office policies. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER III Additional Documents Job Application Package Checklist
- Duty Statement Position Details Job Code #:
- JC-498599
- Position #(s): 051-120-4802-XXX
- Working Title:
- Contract Officer Classification:
- STAFF SERVICES MANAGER III $9,572 – $10,867
- New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions:
- 1
- Work Location:
- Sacramento County
- Telework:
- Hybrid
- Job Type:
- Permanent, Full Time Facility:
- Administration
- Department Information The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future. The Administration Division (ADD) of the California State Controller’s Office is the backb1of the department, providing the vital support needed to keep operations running smoothly. This division manages a wide range of essential internal functions, including budgeting, procurement, and facility management. ensuring that every member of the SCO has what it needs to succeed. Working in this division means being at the center of strategic planning and organizational efficiency. Join a team where your work not only supports the Controller’s mission but also impacts the efficiency and success of state government operations as a whole. Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where every1thrives! Visit our website to learn more about the State Controller’s Office. How did you hear about us? Take our survey!
- Special Requirements
- A resume is required. A Statement of Qualifications is required. please see ‘Required Application Package Documents’ for instructions. Take the required examination here: Staff Services Manager III Examination Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 11/25/2025
- Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority. therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages
- You may submit your application and any applicable or required documents to:
- State Controller’s Office
- Human Resources
- Attn: Human Resources Office, C.B.
- 300 Capitol Mall 3rd Floor, Ste 300 Sacramento, CA 95814 Address for Drop-Off Application Packages
- You may drop off your application and any applicable or required documents at: State Controller’s Office
- Human Resources
- Attn: Human Resources Office, C.B.
- 300 Capitol Mall 3rd Floor, Ste 300 Sacramento, CA 95814
- Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date.
- 08:00 AM – 05:00 PM
- Required Application Package Documents
- The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications – The SOQ should be no more than 2 pages in Arial 11-point font, please number responses in the order asked (please note, the questions do not need to be restated in the SOQ). 1. Describe your managerial experience making decisions on sensitive or high-impact policy and program issues. Include examples of how you balanced political, fiscal, and operational considerations to achieve successful outcomes and maintain accountability to leadership and stakeholders. 2. Describe your experience in developing and revising policies. and your experience in aligning statewide policies, procedures, and activities with organizational or strategic goals. Specifically, provide an example that highlights how you successfully navigated between literal adherence to a statewide policy versus use of the policy as a guideline to ensure compliance without limiting departmental innovation and operational efficiencies. 3. Provide examples that demonstrate your experience in facilitating strategic planning, establishing, and tracking performance measures, and aligning initiatives with broader organizational goals.
- Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
- Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process.
- Hiring Unit Contact: Sierra Losh (916) 926-7898 slosh@sco.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.EEO Contact: SCO EEO Officer (916) 324-2223 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
- Equal Opportunity Employer
- The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
- It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
